Staff Scheduling Software: 10 Best

For many businesses, staff scheduling software can help to simplify a very complicated task. Even if you only have a few employees, coming up with a schedule that ensures you always have the staff you need on duty can be difficult. As the number of employees grows, the complexity of staff scheduling increases, which can lead to a situation where software is essential. Here are 10 of the best SaaS staff scheduling software solutions available today.

1) Deputy Staff Scheduling Software

Deputy is a good scheduling solution for small and medium-sized businesses. It’s accessible via a range of platforms, including iOS and Android mobile devices. You can create fully costed employee schedules, share them across your workforce, and automatically export them to your payroll software. Deputy is available to try for free, although you’ll need to sign up for a subscription if you decide to keep using it beyond 30 days.

2) Humanity Staff Scheduling Software

Humanity takes a collaborative approach to staff scheduling, allowing staff to trade shifts between themselves to ensure you always have the cover you need. When the schedule changes, Humanity automatically sends an email or SMS alert to all employees, letting them know exactly when they need to come in. This SaaS software solution is available in both iOS and Android formats to give employees access to their schedules from mobile devices.

3) ZoomShift

ZoomShift is a simple shift scheduling solution for small businesses. Supporting up to 200 employees, the ZoomShift mobile app is available on both iOS and Android and offers full QuickBooks integration. Try this software for free before signing up for a subscription so you can decide whether it is right for your business.

4) When I Work

Available in both English and Spanish, When I Work is a useful scheduling app for businesses with up to 15,000 employees. One major benefit of When I Work is its ability to integrate with QuickBooks, which ensures that all employee shift payments are included in your accounts. It also offers a shift swapping function for employees.

5) HotSchedules

Designed with small and mid-size restaurant businesses in mind, HotSchedules can support up to 1,000 employees. Available on iOS and Android devices, HotSchedules can automatically notify employees of changes in their schedules. User forums and 24/7 support ensure that technical problems will never prevent you from using this staff scheduling software to manage your employee shifts.

RELATED: Best Employee Time Tracking Apps

6) Planday

Planday is an established provider of staff scheduling software. The company claims to have 100,000 happy customers, all of whom have been able to cut their administrative burden by using the software. The Planday platform provides multiple options for communicating with staff, as well as payroll integration to ensure employees always get the compensation they deserve.

7) Ximble

Ximble is a web-based staff scheduling solution. It’s accessible via any device and promises to reduce staff time management by up to 40 percent. In addition to staff scheduling, Ximble also tracks the times at which employees clock in and out using GPS and Geo-Fence technology. Integrate your staff schedules with your payroll and HR systems to reduce your administrative burden.

8) Resource Guru

Resource Guru has a monthly pricing plan that takes into account the number of employees you need to manage, which can make it an affordable option for small businesses. Organize employees into teams, manage vacation times, and use the clash management function to resolve conflicts in employee scheduling. Resource Guru syncs with employees’ calendars to ensure that everyone knows when they need to be at work.

9) 7shifts: Restaurant Staff Scheduling Software

7shifts is specifically designed to help restaurant owners manage their staff schedules. The interface is designed to be intuitive for people working in this industry, and it’s available via a mobile app or a web portal. This is a great option for anyone dealing with the particular challenge of ensuring there are enough wait and kitchen staff available to handle a busy restaurant shift.

10) Zoho People

Offered via an affordable, on-demand pricing model, Zoho People provides far more than just scheduling management. This software solution manages all aspects of HR, from recruitment to scheduling. Employees can log on via an employee portal to view their shifts, track their earnings, and much more.

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