Managing costs is a constant worry for many small business owners. Combine that with business travel expenses and you have a ready recipe for disaster. At least, that’s what it may seem to be. Don’t worry, though, there is no need to panic.
There many tools that can help you manage your business travel expenses. You can access them anywhere in the world, as long as you have an internet connection. Thanks to these web apps, you are never cut off from essential conveniences. In particular, three areas spring to mind: communication, transport, and money. Once you manage these, everything else becomes easy as pie. Here are some tips on how you can use web-based solution to make it easier to deal with business travel expenses.
Business Travel Expense Management Tools
Long distance calls are never a welcome guest on a business phone bill. You can avoid the hefty costs of keeping in touch by using Skype for Business. It is an online service that allows you to call phones and other devices. If you make a lot of calls to a particular country, you can get cheaper rates by purchasing a subscription. When you call another Skype user via the Internet, the calls are free.
You also get an itemized bill of all your phone calls. To make it easier, you can even have automatic top-ups when your credit is low. If you’re traveling with a team, you can share and assign credit to each account.
Creating travel expense reports takes a lot of effort and energy. Uber for Business cuts out that pain. The company has a special offering to help businesses manage taxi travel expenses. As a small business owner, you enjoy this service at no extra charge.
When you sign up, you’ll get access to a dashboard with the expense break down. You can log in from anywhere in the world to stay up-to-date. The reports show you details of each trip. There is even an option to make payments for all trips with one card.
For mid-sized and larger businesses, Uber Premium provides further options. For instance, you could choose to have monthly billing and custom expense codes. Uber could be the most convenient way to manage car travel for your business.
PayPal is the easiest and fastest way for you to access your cash during a business trip. All you need to do is to upgrade your account to the Business level. You’ll then be eligible for a prepaid debit card. This card allows you to withdraw cash and buy anywhere MasterCard is accepted. All your expenses are presented on an itemized bill for your convenience. There are also reports that let you search for specific transactions in a given period. PayPal integrates with several accounting apps as well.
Any of these business travel expense management tips could save you a lot of frustration. There is no reason not to take advantage of these technological advancements. These web based services can do most of the hard work for you. Then, you can focus on the most important thing – taking care of business.